DUNDEE & DISTRICT TABLE TENNIS ASSOCIATION
CONSTITUTION (REVISED BY AGM on 26 APRIL 2018)
Dundee and District Table Tennis Association (hereinafter referred to as “the Association”).
The Association is constituted to promote, develop and control the sport of table tennis within Dundee and District and environs.
There are four categories of membership of the Association:
· league playing members, who shall be affiliated to Table Tennis Scotland
(“League Playing Members”)
· non-league playing members, who shall be affiliated to Table Tennis Scotland (“Non-League Playing Members”)
· temporary members who attend recreational, practice or coaching sessions (“Temporary Members”)
· Honorary Members whose appointment requires approval annually at the Annual General Meeting (“Honorary Members”).
The League Playing Members, Non-League Playing Members, Temporary Members and Honorary Members shall hereinafter be referred to as “the Members”.
The Office-Bearers of the Association shall consist of a Chairman, Vice-Chairman, Hon. Secretary, Match Secretary, Treasurer and Coaching Convener (hereinafter referred to as “the Office Bearers”) and they shall all be appointed annually at the Annual General Meeting.
5. Management Committee
The affairs of the Association shall be conducted by a Management Committee consisting of the Office-Bearers and up to seven League Playing Members and/or Non-League Playing Members to be appointed annually at the Annual General Meeting (hereinafter to be referred to as “Management Committee Members”). The Management Committee shall have power to co-opt as required and appoint sub-committees to deal with particular functions.
The quorum for all Management Committee meetings is five, which must include at least two of the Office-Bearers.
At all Management Committee Meetings, the Chairman of that meeting has a deliberative vote and, if necessary, a casting vote.
6. Annual General Meeting (hereinafter referred to as “AGM)
The Annual General Meeting of the Association will be held on or before 14 May each year and notices calling the meeting must be issued to all Club Secretaries and Team Secretaries at least fourteen days in advance of the AGM. At the AGM each league team comprising League Playing Members and any Non- League Playing Members shall have one vote provided that all Members of the team have paid their annual subscription. Temporary Members and Honorary Members shall not have a vote at the AGM. If the League Playing Members and Non-League Playing Members of a club so desire, they may nominate one League Playing Member or Non-League Playing Member to represent the League Playing Members and Non-League Playing Members of two or more teams. A League Playing Member or Non-League Playing Member casting votes on behalf of more than one league team shall present at the AGM a signed statement from the club’s secretary identifying the league teams for which the League Playing Member and/or Non–League Playing Member is authorised to vote.
League Playing Members and Non-League Playing Members subscriptions for the coming season, as well as the appointment of an independent examiner, shall be approved at the AGM.
7. Management Committee Remuneration
The Management Committee Members may be paid all travelling and other expenses reasonably incurred by them in connection with their attendance at meetings of the Management Committee, general meetings, meetings of committees and sub-committees, and otherwise in connection with the carrying-out of their duties.
Where a Management Committee Member provides services to the Association or might benefit from any remuneration paid to a connected party for such services, then:
(a) the maximum amount of the remuneration must be specified in a written agreement and must be reasonable
(b) the Management Committee Members must be satisfied that it would be in the best interests of the Association to enter into the arrangement (taking account of that maximum amount)
(c) less than half of the Management Committee Members must receive remuneration from the Association (or benefit from remuneration of that nature).
Other than Club Competitions, no tournament of any description shall be held without the approval of the Management Committee.
9. Special General Meetings (hereinafter referred to as “SGM”)
A SGM of the Association shall be called by the Hon. Secretary within ten days of receiving a written request, which must be signed by at least fifteen paid up League Playing Members and/or Non-League Playing Members and must state the reason for which such a meeting is to be called. The SGM must be held within thirty days of the Hon. Secretary receiving the request.
Votes shall be cast at a SGM in accordance with the same arrangements as an AGM (see 6 above).
10. Unforeseen Events
The Management Committee has power to deal with any events or circumstances outwith the normal affairs of the Association and to report on its actions to the next AGM or SGM.
11. Changes to the Constitution
Any change to this Constitution requires a majority of two-thirds of the votes cast at an AGM or SGM. Any League Playing Member or Non-League Playing Member who wishes to propose any alteration to the Constitution must advise the Hon. Secretary in writing by 31 March in each year. Any such proposal must be accompanied by written confirmation from the League Playing Member or Non-League Playing Member’s club secretary that the proposed change has the support of the majority of the members of their club. Club Secretaries and Team Secretaries shall be advised of suggested changes in the notice calling the AGM or SGM.
If upon the winding up or dissolution of the Association there remains after the satisfaction of all the Association’s debts and liabilities any property whatsoever, the same shall be given or transferred to some other organisation or organisations having objects (that is, aims and activities) similar to the objects of the Association, such organisation or organisations to be determined by the Members of the Association by Resolution passed at a General Meeting at or before the time of the dissolution, and in so far as effect cannot be given to such provision then to some charitable objects.
The expression ‘charitable object’ shall mean a charitable purpose under section 7 of the Charities and Trustee Investment (Scotland) Act 2005 which is also regarded as a charitable purpose in relation to the Taxes Act.